Notes for the meetings that happen in a room.
A meeting bot joins video calls. It can't sit in on a lunch, a site visit or a hallway conversation. Fluent records those on a pendant you wear or the iPhone on the table, and turns them into notes you can act on.
Nothing to invite, nothing to install for the other person.
Most AI note takers were built around the video call: connect a calendar, and a bot joins the meeting. In-person meetings don't have a meeting link. Fluent starts from the audio in the room instead, so the meeting can happen anywhere: an office, a client site, a restaurant, a walk.
Hands-free on a pendant
Pair a Limitless or Omi pendant and the conversation is captured while your phone stays in your pocket. That suits the meetings where pulling out a phone would be awkward.
Or the iPhone on the table
No pendant? Phone capture, rolling out now, records the room from your iPhone's microphone and produces the same transcripts and notes.
Action items by who said them
"I'll send the revised forecast by Friday" becomes an action item with an owner, linked to the moment it was said.
People who stay in context
People profiles keep what each person said and cared about across every conversation, so the next meeting starts from the last one.
How it works in a room
With a pendant, there's nothing to start: it records as you talk, and the conversation shows up in Fluent with a transcript and notes. With phone capture, tap record, put the phone on the table with the microphone facing the room, and tap stop when the meeting ends.
A pendant is the better choice for long or back-to-back days, when a deliberate start and stop for each conversation gets in the way. The phone is enough for a single meeting you know is coming. Either way you get the same outputs: a transcript, meeting notes, action items and updated people profiles.
Recording in person puts disclosure on you rather than on software. Some US states require everyone's consent, and many workplaces have their own rules. The recording consent guide covers how professionals handle it.
Where people use it
The meetings that happen away from a video call:
- Client lunches and dinners
- Site visits and walkthroughs
- Office 1:1s and stand-ups
- Interviews and field research
- Conference conversations
- Coaching sessions on a walk
Who each one is for
A meeting bot fits when
- Your meetings are on Zoom, Google Meet or Teams
- Everyone expects a recorder in the participant list
- The notes belong to a team workspace from the start
Fluent fits when
- Important conversations happen in person
- You want capture without inviting anything to the meeting
- You want follow-through and people context across meetings, not one summary per call
Questions
Can an AI note taker work in an in-person meeting?
Yes, if it records the room rather than joining a video call. Fluent records in-person meetings with a paired pendant or, as phone capture rolls out, from your iPhone, then produces a transcript, notes and action items.
Do I need a pendant?
Not for a single meeting: phone capture records from your iPhone. A pendant is better for all-day or back-to-back conversations, where starting and stopping each recording is impractical. Fluent works with Limitless and Omi pendants.
Does the other person need an app or an invite?
No. Nothing joins the meeting and nothing is installed on anyone else's device. That also means telling people you're recording is up to you; see the recording consent guide.
Is it legal to record an in-person meeting?
It depends on where the meeting happens. Most US states allow recording a conversation you're part of, but some require everyone's consent, and workplaces can be stricter. This isn't legal advice; check the law where you are.
Keep exploring
Record from your iPhone
Phone capture: record a meeting without a pendant.
Pair a pendant
Set up Limitless or Omi for hands-free capture.
Recording consent
One-party vs all-party consent, and how professionals disclose.
Fluent for sales
The deals that move at the lunch, not on the call.
Fluent for consultants
Client sessions on the record, on site or off.
Meeting notes
Notes and action items by speaker, from the conversation.
Your next in-person meeting, on the record.
Every plan starts with a 7-day free trial.
See Fluent pricing